October 24, 2007

MINUTES
Snow Hill Board of Commissioners Regular Meeting
Wednesday, October 24, 2007—9:00 a.m.
Snow Hill Town Hall
201 North Greene Street, North Carolina 28580

The Snow Hill Board of Commissioners regular meeting convened at 9:00 a.m. on Wednesday, October 24, 2007, in the Snow Hill Town Hall with the following members present: Mayor Don Davis; Commissioners Percy Edwards, Phyllis Burruss, Geraldine Shackleford, Allison Thomas, and Lorrine Washington; Acting Town Clerk Michelle Strickland; Town Administrator Bob Clark.

1.  Call to Order – Mayor Davis called the meeting to order at 9:05 a.m.

2.  Prayer – Prayer was offered by Commissioner Edwards.

3.  Pledge of Allegiance – The pledge was recited.

4.  Roll Call – Roll call was suspended and a quorum was declared.  Commissioner Thomas joined the meeting for voting at 9:32 a.m.

5.  Consider Approving Meeting Agenda – Motion was made by Commissioner   Washington, seconded by Edwards and carried unanimously to approve the agenda as written.

  1. Consider Approving Meeting Minutes: October 8, 2007 – The reading of the minutes was suspended without objection.  Motion was made by Commissioner Edwards, seconded by Commissioner Shackleford and carried unanimously to approve the minutes as written.

7.   Report of Officers:

    1. Mayor: AgFest October 25-27, 2007 – Mayor Davis asked if there were any Commissioners who could speak at the opening ceremony for the AgFest.  Commissioner Edwards will attend and if something comes up then Commissioner Burruss will attend.  The Board received this report by consent.
    1. Town Administrator: Rural Center Grant – Regional Water System & presentation by Van Lewis, McDavid Associates, Inc. – Mr. Clark asked Rich Moore with McDavid & Associates to join the Board to go over his

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Minutes October 24, 2007 Regular Meeting

    presentation.  Mr. Moore handed out a map, exhibits, and the Regional Project Rural Center Application (a copy hereby incorporated by reference and made
    a part of these minutes).  Mr. Moore spoke to the Board about the water project that would provide water from Greenville to Greene County, Snow Hill and the other towns and water systems.  He spoke about the application process and requirements for the grants for the project.  He informed the Board that he was here to talk to them on behalf of Greene County and Farmville to see if the Town of Snow Hill is willing to participate by applying for a $500,000 grant to help reduce the same amount of funds the County would otherwise need to borrow as part of the cost of the alternative water supply project.  Mr. Moore advised that the Town of Snow Hill would not be required to put up any matching funds for the project and that Hookerton, Walstonburg, and Fountain have all agreed to submit similar applications along with Greene County and Farmville. Mayor Davis asked Public Works Director, Dana Hill if he had any comments or concerns, Mr. Hill supports the project.  The Board received this report by consent.
    1. Public Works & Utilities Director:
    1. Water supply information – Mr. Hill informed the Board that the current drought conditions have no immediate impacts on Snow Hill or Greene County whatsoever.  Water is pumped from deep wells and the drought is affecting communities getting their water from streams and lakes. Mr. Hill said he and David Jones Greene County Public Works Director were preparing a news release on the subject to indicate how the local water supply was in good shape.
    1. Tree trimming schedule – Mr. Hill reported that tree trimming had begun.  The crew is currently working on removing some dying trees and after that is completed they will move to more routine pruning and removing dead limbs.
    • The Board received this report by consent.
  1. Report of the Boards, Commissions, Committees and/or Taskforces: None

9.  Unfinished Business and General Orders: Mayor Davis asked that the agenda be amended to switch item 9b to 9c and make item 9b “Consider Approving Resolution Regarding Regional Water System”

    1. Lease agreements between the Town of Snow Hill and Greene Lamp/County of Greene – Mr. Clark asked for this to be tabled until the next meeting.

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Minutes October 24, 2007 Regular Meeting

    1. Consider Approving Resolution Regarding Regional Water System – The Board discussed the resolution and time frames on how long this could wait.
    • Mayor Davis offered a friendly suggestion in regards to the resolution. Motion was made by Commissioner Washington, seconded by Commissioner Burruss and carried unanimously to approve the resolution as written as a first reading and to bring back as a second reading at the next scheduled meeting.
    1. 2007-2008 Snow Hill Town Council Strategic Goals and Objectives – Mayor Davis announced that all rules would be suspended and this item would work like a work session to work on amending the goals and objectives.  Mr. Clark presented the draft (a copy hereby incorporated by reference and made a part
    • of these minutes) to the Board.  After discussion of the draft, Mr. Clark announced that he would edit the draft and resubmit it to the Board. Commissioner Burruss asked if a summary chart could be prepared to go along with the document.  Mr. Clark said he would provide one.

10. New Business – N/A

  1. Announcements and Public Comments – Commissioner Burruss asked if anyone had any nominations in mind for leadership awards from the Eastern Carolina Council.  Mrs. Burruss handed out the nomination form (a copy hereby incorporated by reference and made a part of these minutes) to everyone in case they were interested.
  2. Adjournment – Motion was made by Commissioner Shackleford, seconded by Commissioner Washington and carried unanimously to adjourn at 11:30 a.m.
        • _________________________________

        • Donald G. Davis

        • Mayor

ATTEST:
_______________________________

Michelle L. Strickland

Acting Town Clerk