May MINUTES
Snow Hill Board of Commissioners Regular Meeting
Monday, May 12, 2008—7:30 p.m.
Snow Hill Town Hall
201 North Greene Street, North Carolina 28580

The Snow Hill Board of Commissioners regular meeting convened at 7:30 p.m. on Monday May 12, 2008, at the Snow Hill Town Hall with the following members present: Commissioners James Bizzell, Percy Edwards, Dennis Liles, Geraldine Shackleford, and Lorrine Washington, Acting Town Clerk, Michelle Strickland; and Town Administrator, Bob Clark.

Call to Order – The meeting was called to order by Mayor Pro Tem Washington at 7:34 p.m.

Prayer – Prayer was offered by Commissioner Edwards.

Pledge of Allegiance – Mayor Pro Tem Washington led The Pledge.

Roll Call – Members present were Commissioner Bizzell, Commissioner Edwards, Commissioner Liles, and Commissioner Washington. Mayor Davis had left word he would arrive late; no communication has been received from Commissioner Shackleford. A quorum was declared.

Consider Approving Meeting Agenda – Mr. Clark asked that the date on Item 7b1 be changed from June 12 to May 12 and that Item 10a be removed from the agenda. Motion was made by Commissioner Edwards, seconded by Commissioner Bizzell and carried unanimously to approve the agenda with the changes recommended by Mr. Clark.

Consider Approving Meeting Minutes: April 30, 2008 – Motion was made by Commissioner Liles, seconded by Commissioner Edwards and carried unanimously to approve the Minutes of the April 30, 2008 meeting as written.

Commissioner Geraldine Shackleford joined the meeting at 7:45 p.m. for voting purposes.

7. Report of Officers:

Town Administrator:

Status of FY 2008-9 Budget Preparation/Schedule – Mr. Clark handed out a memo (a copy hereby incorporated by reference and made a part of these minutes) to the Board regarding the budget preparation schedule. Mr. Clark informed the Board that budget reviews have begun with staff and are still in the information gathering stages at this point. Mr. Clark went over the proposed dates and topics and informed the new members that by law, the budget must be delivered to the Board by June 1, 2008. Mr. Clark asked if there were any times between June 10 and June 20, 2008 that anyone could think of that would be good to have budget work sessions.

Commissioner Washington stated that she thinks we should have work sessions for the Board to discuss the budget. Mr. Clark stated that most outside requests were in but he was still waiting for a few numbers.

N C League of Municipalities “Town Hall Day” –Raleigh—June 4, 2008 – Mr.Clark spoke to the Board about Town Hall Day in Raleigh on June 4, 2008 and asked anyone who was interested in going to please let Miss Strickland know by Friday, May 16, 2008 so she can pre-register everyone.

At this time Commissioner Bizzell stated that he was not able to attend the last meeting of the Snow Hill Town Board due to a scheduling conflict with his class. Commissioner Bizzell’s absence from the April 30, 2008 was excused by consent of the Board.

Soliciting for applicants to serve on Governing Bodies – Mr. Clark announced that he had posted an ad on the Town website and in the Standard Laconic for applicants to serve on the Town’s committees. He mentioned that the ad was different this year in that the ad lists what each committee does. He may run the ad in the Kinston Free Press if there is not as much of a response as needed.

Town Forum – Mr. Clark reminded the Board of the Town Forum on May 29^th, 2008 to be held jointly with the Neighborhood Affairs Committee. It has not yet been determined whether it will be held at the Museum or the Community Center.

The Board received this report without objection.

Public Works & Utilities Director:

Report on Town’s May 12^th Spring Clean-up Day – Mr. Hill reported that he expects all clean-up to be finished by May 13, 2008 and that his department had hauled almost 15,000 pounds of trash to the landfill today.

Onslow Container Service Solid Waste Contract Renewal – Mr. Hill shared a copy (a copy hereby incorporated by reference and made a part of these minutes) of a letter received by Onslow Container Service (OCS) regarding renewal of the Town’s solid waste contract. OCS has proposed a 5.7% increase. Mr. Hill feels that with all things considered this is a very minimal increase and is really nothing compared to sending out for proposals and changing over to a different company. Commissioner Edwards asked if it needed to be on record that we talked to someone else and Mr. Clark responded that with a contract renewal it was not necessary. The contract is for 1 year. Commissioner Liles feels 1 year is better than going with another company and having to purchase all new carts. Mr. Clark feels that the only other questioned item was concerning some small businesses that had asked if the town could look into cardboard pick up and he has not really had a chance to look over that yet.

The Board received this report without objection.

8. Report of the Boards, Commissions, Committees and/or Taskforces: None

Unfinished Business and General Orders: None

10. New Business: None

Program: None

Announcements and Public Comments – Mr. Clark announced that Miss Strickland had received a scholarship from the Local Government Employee’s Credit Union to attend the International Institute of Municipal Clerk’s School at the UNC-CH Institute of Government. Mr. Clark also announced that Mr. Hill would be attending a Rural Water Conference in Greensboro on May 13, 2008 – May 15, 2008.

Adjournment – Motion was made by Commissioner Edwards, seconded by Mr. Liles and carried unanimously to adjourn at 8:13 p.m.

_____________________________Lorrine Washington, Mayor Pro Tem

_____________________________

Michelle Strickland, Interim Town Clerk