July 10, 2006
MEETING MINUTES
Snow Hill Board of Commissioners Regular Meeting
Monday, July 10, 2006—7:00 p.m.
Snow Hill Town Hall
201 North Greene Street, North Carolina 28580
The Snow Hill Board of Commissioners regular meeting convened at 7:00 pm on Monday July 10, 2006 in the Snow Hill Town Hall with the following present: Mayor Don Davis; Commissioners Phyllis Burruss, Percy Edwards, Geraldine Shackleford, Allison Thomas, and Lorrine Washington; Town Clerk-Finance Officer Mauren Baker; Town Administrator Bob Clark. Others present included Mary Dixon, Brenda Chamberlain, Mike Sutton, Stephen and Sharon Ginn, George Dixon, Elizabeth Williams and George Ward.
1. Call to Order—The Mayor sounded the gavel and called the meeting to order.
2. Prayer—Commissioner Percy Edwards offered prayer.
3. Pledge of Allegiance.
4. Roll Call—All members were present and a quorum was declared.
5. Consider Approving Meeting Agenda—Motion was made by Commissioner Washington, seconded by Commissioner Edwards and carried unanimously to approve the Agenda with the following modification: insert item 8A-Mayor’s Report, and move Town Administrator’s Report to Item 8B.
6. Consider Approving Meeting Minutes: Motion was made by Commissioner Burruss, seconded by Commissioner Edwards and carried unanimously to approve the June 28, 2006 meeting minutes.
7. Communication—at the request of the Mayor, the Clerk read a letter from
Jason Water Corporation dated July 5, 2006. The letter stated new water rates for Jason customers and accepted the $20.00 service charge and late fee. A copy of this correspondence is hereby incorporated by reference and made a part of these minutes.
8. Report of Officers:
A. Mayor—The Mayor’s report was received by consent of the Board.
1. Mayor Davis presented the first reading of a proposed grounds keeping regulation (Section 93.03(G)) for the Cemetery Ordinance (copy hereby incorporated by reference and made a part of these minutes).
2. Mayor Davis presented the first reading to consider participation in the North Carolina League of Municipalities E-civis grant search program at an annual cost of $2000.00.
3. The Mayor informed the Board that the property owner of the parking lot and building adjacent to the Town’s parking lot has approached the Town about the possible purchase of the property. The Town will look into the matter.
4. The North Carolina League of Municipalities Board of Directors has passed the changes to the 401K Plan for municipal employees. The changes will go into effect in late August or early September, at which time the Board will consider making the same changes to the local 401K Plan to be included in the Personnel Policy.
5. Mayor Davis encouraged everyone to vote on July 11, 2006 and have an opinion in the Special Mixed Beverage Election.
B. Town Administrator—Report was received by consent of the Board.
a. Growing Snow Hill Phase 3 tree grant awarded for $7,751—The Town has
received notification that the 2006 Tree Grant has been awarded and will cover three areas—tree planting, tree maintenance, and education (workshops).
b. Status of tanks maintenance program—Mr. Clark presented the entire picture to the Board regarding the refusal of the County Commissioners to fund part of the water tank maintenance. Mayor Davis further explained the situation about the gentleman’s agreement for the County to provide half of the funding to bring the tanks into standard condition after the County added 2 new tanks. Mayor Davis stated that “the Town of Snow Hill has NOT sought legal recourse in this matter and prefers to seek resolution in the political and not the legal realm”. Town residents are county residents also and pay county taxes. The Board by consent authorized the Town Administrator to arrange an emergency joint Board meeting with the County Board of Commissioners.
c. Discuss South Greene Water Corporation’s notification of purchasing water from Greene County—Mr. Clark reported that the Town has received communication from Adolph Thomas, President of the South Greene Water Corporation that South Greene and the County will enter into a contract for water services and that South Greene will no longer require service from the Town of Snow Hill.
9. Reports of Boards, Commissions, Committees and/or Taskforce: Recreation Board—Commissioner Edwards introduced Elizabeth Williams and George Wade. They came to the Board to request a donation of $500.00 for “3-on-3” Basketball Tournament to be held July 29, 2006. Both of these individuals work for the Sheriff’s department, however this event is not sponsored by the Sheriff’s department. This event will encourage young people to avoid gangs, drugs, etc. Motion was made by Commissioner Washington, seconded by Commissioner Thomas and carried unanimously to appropriate $500.00 of the Recreation Commission’s Budget as seed money for the reimbursement of supplies, food, etc. for the event.
10. Unfinished Business and General Orders: N/A
11. New Business: Consider entering a closed session to discuss a personnel matter pursuant to NC GS 143-318.11(6)—Motion was made by Commissioner Shackleford, seconded by Commissioner Burruss and carried unanimously to enter closed session to discuss personnel matters pursuant to NCGS 143-318.11(6). Motion was made by Commissioner Thomas seconded by Commissioner Shackleford and carried unanimously to return to open session of the Board.
Motion was made by Commissioner Washington, seconded by Commissioner Edwards and carried unanimously to reclassify the Revenue Collector’s Position to Grade 13 effective immediately.
Motion was made by Commissioner Burruss, seconded by Commissioner Shackleford and carried unanimously to appoint Michelle Strickland to the position of Revenue Collector of the Town of Snow Hill. Miss Strickland will be sworn in at a date to be determined.
12. Program: N/A
13. Announcements and Public Comments—none
14. Adjournment—Motion was made by Commissioner Thomas, seconded by Commissioner Edwards and carried unanimously to adjourn this meeting.
